I am going to India and I need a visa. What do I need to do?
applying for any Indian visa, you need to fill in an online
and send it online. Then, you need to print the form and submit it to
the IGCS office with the following documentation:
1) 1 colour
picture (5cm x 5cm) (Photo-Spec-PDF)
glued to the application form
2) a valid and intact passport
at least two blank pages
the payment for
the visa (NOTE! Only cash or bank transfer)
additional documents/attachments needed
for the specific type of visa (see visa types)
remains with IGCS during the whole handling time, because the visa
will be put into the passport. The visa is valid from the moment it
is given. It is not possible to give a visa for a specific point of
Holders of a tourist visa have to stay outside of India for at least
2 months after leaving the country before returning. A
new visa can not be granted if the last trip has been less than two
months ago. However, the embassy can agree to make an exception to
this rule, if the purpose is to travel through India to another
country (e.g. to Nepal or Sri Lanka). In order to apply for this
exception, an informal
plea letter in English (Request for Re-Entry Permit) needs to be
attached to the visa application as well as copies of the flight
tickets and the payment of the handling fee of 20 €.
If you already have a valid visa, you can go straight to Indian
Embassy with your passport, the plea letter and a payment of 20 €.
IGCS can only handle a Re-Entry Permit request if it is applied for
with a normal visa application.
2. Where do I find the visa application
form and what do I have to pay attention to when filling out the form?
Online application link: www.indianvisaonline.gov.in/visa/
You can also come to the IGCS office to fill in and
print the form. The form always needs to be filled in online, then printed and
then signed twice (on the first page under the photo and on the 2nd page.)
Instructions for filling in the form:
- Click ”Save and Continue”-button at the end of each page until you reach
”Save and Print”-button. There are 3 pages in the application.
- The most important data is the data of your passport. Please make sure that
all this data is correct.
- Please write ALL your names in the application form exactly like in the
- Letters of the Scandinavian alphabet like ä,ö,ü,æ,å,ø are not accepted.
Replace them with a,o,u,a,a,o.
- The hyphen ( - ) is not accepted either, leave it out.
- “Visible identification marks” refers to birth marks etc. If you do not have
any, write NONE.
- “Reference address in Finland”: you can choose any family member or friend as
a reference. If you live in Estonia, put the name and address of a family
member or friend in Estonia.
- “Previous visits to India”: If you do not have your old passport anymore and
do not remember the visa number or time of validity exactly, write 0 for the
visa number and estimation of the time of travel.
-”Countries visited in the last 10 years”: ATTENTION!
Write max. 20 countries! Otherwise the application cannot be accepted!
How much does the visa cost and how can I pay?
visa fees vary according to the type of visa and applicant’s
nationality. The price list for visas can be found
payment can be made in cash in our office (NOTE: For cash payment
there is an additional cash payment fee of 0,50€ to be paid in
addition to the visa price) or by bank transfer to our IGCS bank
FI6418203000030924, BIC: NDEAFIHH. As
a reference, put the name of the applicant, type of visa and the FINH
application number. If you pay by bank transfer, please always submit
a receipt of the payment with your application.
When is the IGCS office open?
accept visa applications Monday
to Friday 8:30 – 12:00. NOTE: During other times we do not accept
visas can be picked up Monday to Friday 16:00
– 16:30. Our
office is closed on the following
Do I need to pick up my visa personally or can someone else do it
you can not pick up your passport personally, another person can do
it for you. The person picking up the passport needs to bring the
receipt for the visa application or a signed authorization
I do not live in the Helsinki area / I live in Estonia. Can I apply
for a visa by post?
you can. You need to send us the filled, printed and signed visa
application form with 1 colour photo (5cm x 5cm), your passport and
all other required documents for the specific visa to our
Indo-German Consultancy Services Oy, Hitsaajankatu 20, 00810
will send back your passport to you if you enclose a registered
return envelope that has your name and address and stamps
(5,60€ for Finland and 7,40€ for Estonia) on it.
If you apply for a visa by post, send the application well in time
before your estimated departure date. The handling time for postal
applications is 2-3 weeks. Therefore we can not accept express
applications by post. Please do not send us any cash but transfer the
whole amount to our bank account.
What are the processing times for visas?
and Estonian citizens:
The processing time starts on the day we receive the complete visa
application with the complete payment and all required attachments.
During high season (autumn/winter) we recommend to apply for visa at
least two weeks before the estimated departure date. The handling
times may vary due to the large amount of applications. In
emergencies, Finnish and Estonian citizens can also apply for an
Emergency Express visa. (see the next point)
And if there is an emergency or express situation?
case of an emergency, it is possible to apply for an express visa.
The express visa is ready within one work day. Only
Finnish and Estonian citizens can apply for an express visa.
The express fee is 43€
+ 20€ IGCS payment, which
has to be added to the normal visa fee. The application documents for
an express visa are the same as for a normal visa plus an informal
letter in English (Application for Emergency Visa).The express visa
is given after consideration.
How can I find out when my visa is ready?
status of your visa application can be found out at: Visa
you have any more questions on visas, please contact IGCS or the
Embassy of India.